A virtual office refers to work environments which are accessed and delivered created using computing technologies. It mainly replaces the workplace into cyberspace and provides many web-based IT services, used in the initiation, implementation, and operation of various office processes.

The main characteristic feature of a virtual office is that it does not have any specific postal address and all communications and processes are completed virtually using collaboration tools, applications, and intranet that are purely internet based.

Yes, it’s true. You don’t have to pay upfront costs on rental contracts if you need to set up an office here in Dubai.

Generally speaking, such virtual offices provide commercial businesses with great alternatives to gain a professional outlook without building their own office.

The main characteristic features of such virtual offices are as follows.

Communication facilities and boardrooms

Usually, all the virtual offices equipped with modern communication tools like fax, internet, and postal services. This all would be too expensive especially for the small-scale business owners if they had to build up a real office and set it up correctly.

Virtual offices have boardrooms for important meetings or conferences thus allowing people to use a professional environment for those times. With the choice of a virtual office, the business owners have access to modern boardrooms and meeting rooms that offer smooth facilities and are a sure affordable option to get access to a professional office setup.

Best for start-ups

Ideally, all start-ups are worked up for finances to build up a modern office block. The virtual offices positively provide with furnished office spaces or offices where many offices can function without facing many financial overheads.

These are located in prestigious places here in Dubai free zones that can impart phenomenal brand reputation boost for any company or business. Similarly, these offices are available at a fraction of the costs of most traditional offices. Thus, there is room for reinvestment for other sectors of the business.

Another important aspect of the concept of virtual offices in Dubai is that it does not include the complications arising due to mortgages and leasing.

Benefits of Virtual offices

1 – Makes business more credible and legitimate.

Having a prestigious business address with a virtual office ensures your brand maintains a credible, professional, and legitimate business image. Using a physical business address and office phone number on your business cards, website, and email instills trust among prospects and clients.

It increases your professionalism and credibility as a business and makes you more approachable. Choosing a virtual office address in a well-known area relevant to your business further creates a favorable impression of your business.

For example, if you are a digital company and use a virtual address in Tech City in East London or the Digital Factory in Dubai, this can increase your reputation as a tech company and projects the right image to clients. A virtual office allows you to have a prestigious business address in the city and work from your home in the country while maintaining credibility and prestige.

2 – Option to work from anywhere without traveling.

A virtual office is best for those who want to work from anywhere just with an internet connection. This requires no traveling, getting stuck in traffics the time saved from traveling can be utilized into doing something productive that boosts the growth graph of the company and makes it a reputed one in the trending market scenario.

The set up also provides more flexible working hours and less stressful job wise. Hence, with less or no distractions, workers are able to perform better and achieve better. Virtual offices also keep business expenses low thus reducing the costs of transportation, office maintenance, utilities, and equipment.

Thus, there is a great possibility to save the business funds and utilize the same for other productive engagements of the company. This can be especially helpful for startups operating on a lean model, but looking to tap into the lucrative business potential of Dubai.

Components of a Virtual office.

An ideal virtual office usually consists of some basic utilities like electricity, water, and air conditioning, super fast high-speed internet, good telephonic service that enable to call anywhere through an app on the cell. Sound reception services, voice mail, answering services, and ideal meeting rooms with all the modern facilities those are included in it. Such offices tend to be well-maintained and cleaned regularly to give it a professional touch of finesse.

Who can benefit from a Virtual Office?

A virtual office’s adaptability and advantages enable businesses to boost their growth. Those who can take advantage of a virtual office are:

• Independent professionals who do not prefer to use their home address and cell number on the records.
• Businesses venturing into new markets like Dubai or UAE.
• Managers needing administrative services without spending too much.
• Global entrepreneurs needing premium office spaces (e.g. in free zones in Dubai).

How to start the process

STEP 1

Get in touch with the many reliable service providers that are widespread in the areas. They can help with the ideal location, with tremendous and right prices and offices with excellent location, spaces, and amenities.

STEP 2

Some essential documents are needed like the trade license, the passport copy, and the Emirates ID CARD.

STEP 3

The last step is to sign the contracts that are simple and easy to read with reasonable terms and conditions.

To conclude
In short, we can sum up that going in for opening a virtual office in Dubai using the right means and legally fulfilling all the formalities can be a fruitful proposition for any commercial setup. With a virtual office, it can manage to scale up business outreach without the hefty rentals associated with a physical office.